A Simpler Way to Manage Your Housing Society with ERP Crystal

There is a huge amount of work that goes into managing a modern housing society. The management committee has to collect maintenance fees, handle complaints from residents, book facilities like the gym or party hall and manage the staff. Trying to do all of this work with paper files and spreadsheets is very hard and it can lead to a lot of confusion and mistakes. A society management software a is a great tool that can make all of this work much simpler for everyone involved.

Why is Managing a Society So Hard Without Software?

The biggest problem is the huge workload that the volunteer members of the management committee have to face. They have to spend hours and hours manually tracking hundreds of payments, keeping paper records of all the society’s expenses and trying to send out important notices to every single resident. This is a lot of unpaid work, and it is very easy for things to get missed.

This old way of doing things is also frustrating for the residents. They usually have to go and pay their maintenance fees in person or write a check which is not very convenient. It is also hard for them to know if a complaint they made has been seen by the committee or if the community hall is free to book on a certain weekend.

What Parts of Society Life Can Software Help With?

A good software can help you with a lot of daily jobs of running a society.

Accounting and Billing

This software makes collecting money from residents much simpler and more organized. It can automatically send out monthly maintenance bills to everyone. A good cooperative society management software for accounting and billing also allows people to pay their bills right online which is much easier and faster for everyone.

Visitor and Complaint Management

This is a main part of an affordable society management software with visitor and complaint tracking. The system can have a digital gatekeeper feature where residents can pre-approve their guests on their phone which makes the security at the front gate much smoother. It also gives residents a central place where they can log any complaints and see the status of their issue online.

Booking and Staff Management

A cloud-based software for society management and facility booking lets residents look at a calendar and see when the gym, swimming pool, or party hall is free and book it right from their phone. A society management software with emergency alert and staff management can also be used by the committee to track the attendance of your security guards and cleaning staff.

Communication and Safety

The software can also be a great tool for communication. You can use it to send important notices to all the residents with the click of just one button. The system can also have a feature like an emergency alert button in the app that residents can use to quickly contact the security desk if there is a problem.

(Also Read: Smooth Living with Society Software That Just Works (Seriously))

How Do You Get Started with a Society Management System?

Getting started is a simple process:

1. Talk to Your Committee: The very first step is for the society’s management committee to sit down and make a list of the biggest problems they are facing right now. This will help them to know what to look for in a software. Is the biggest problem collecting money or is it managing visitors at the gate?
2. Look for an All-in-One System: It is a very good idea to find one single system that can do all of these different jobs for you. The best residential society management software with online payment should also be able to handle complaints and facility booking. This is much better than trying to use four or five different apps.
3. Ask for a Demonstration: Before you buy any software, you should always ask the company for a live demonstration of how it works. This will let your committee members see the software in action. It is also a great time for you to ask any questions you might have about how it works.

Wrapping Up

A good society management software can make life much easier for the management committee, the residents, and all of the staff. It is the latest tool that can help to run a housing society in a more organized, simple, and clear way for everyone who lives there. Check out our website to find more about what an ERP software can do for your housing society.

Contact us at +91 9867357300 if you are ready to make your society a better place to live and to learn more about our software solution.